Enhanced damage claims management for automotive operations

Enhanced damage claims management for automotive operations

13th April 2026 | 2 min read

The Challenge

Damage claims were causing significant issues for a North American automotive manufacturer. Carriers were often unwilling to pay claims filed incorrectly, which meant legitimate claims were sometimes rejected. This led to financial losses and growing frustration with the process.

Weekly meetings were held with carriers, the manufacturer, and the Unipart Reverse Logistics and Transport teams to review claims, examine damage photos, and understand how some claims had been misclassified. From these discussions, it became clear that standards needed to be defined so the team could handle claims consistently.

The Solution

Unipart worked with the manufacturer to implement a structured approach:

  • Claims were reviewed with all stakeholders.
  • The team received training on proper adjudication processes.
  • Routine audits were introduced to sustain performance.

A Damage Claims Diagram categorisation chart was developed so all six members of the Reverse Logistics team could classify claims consistently. To improve efficiency, the systems team integrated damage claim photos directly into the claims submission process, eliminating the need to search through emails. This also helped operational facilities, which could now access photos of the top 10 damaged parts and adjust packaging or overpacking to prevent repeat issues.

Further improvements included eliminating duplication of work, reducing processing times, and aligning all team members to the same adjudication standards. Access to photos in SAP was also enhanced, ensuring evidence was readily available.

To keep the project on track, it was delivered as a continuous improvement project led by Brad Alexander, Reverse Logistics Supervisor at Unipart, with a project manager/coach assigned and weekly engagement with the team to meet milestones.

The Impact

The project achieved measurable improvements:

  • Average processing time per claim reduced from 12 minutes to 8 minutes.
  • Standardisation improved, ensuring claims were coded into the correct liability category.
  • Quality checks and audits confirmed accuracy and consistency.
  • Improved efficiency freed up two resources, who were redeployed to other business areas in need.
  • The manufacturer now receives accurate reporting on the root cause of damage claims, enabling the correct teams, packaging, carrier, or warehouse to resolve issues directly.
  • Stakeholders, including the manufacturer, provided positive feedback on the improvements.

The project not only strengthened accuracy and efficiency but also delivered better collaboration and clearer accountability across the supply chain

Get in touch

Contact Unipart to learn how our logistics expertise can streamline your claims process and protect your bottom line.

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